Keeping grammar and spelling polished in the workplace

When you’re under pressure, the risk of making mistakes rises quickly.  The cost of those errors can be relatively trivial – like mixing up meeting dates, or unintentionally causing offence to colleagues with a hastily-worded email that gets misread.

We’re all getting busier. And ‘work’ seems to have invaded every quarter of our lives. A fun night out with friends – or a quiet weekend at home – is routinely interrupted by an unwelcome email, text or instant message popping up on our smartphones, demanding an instant response that’s rattled off to impatient bosses, colleagues or customers who just won’t wait.

Companies and their employees are under ever-increasing pressure to achieve more, quicker and with lower costs. And that pressure is translated directly into scary-looking schedules. How often do you hear someone complain they’re doing the work of three people? And doesn’t that someone sound an awful lot like you?

When you’re under pressure, the risk of making mistakes rises quickly. 

The cost of those errors can be relatively trivial – like mixing up meeting dates, or unintentionally causing offence to colleagues with a hastily-worded email that gets misread.

But equally the penalties can be a lot more severe.  Errors in the wording of an advertisement, offer or sales promotion can have a significant commercial risk. Mis-spellings in a slide presentation could mean losing the edge in a tricky competitive tender.  Equally, sub-standard writing in an article, newsletter or job advert can have an intangible – but very real – negative effect on your company’s reputation and brand value.

With the average worker receiving an average of 121 emails each day, the sheer volume of electronic communications passing across our desks – and smartphone screens – means that mistakes are part and parcel of the working day.  We’ve been drilled at school to check our homework before it’s handed in. But when you’re on a deadline – with twenty other things to do by lunchtime – the letter or email is lucky to get a cursory read-through before the ‘Send’ button gets pressed.

At Texthelp we know all about agile working.

It’s something that’s deeply ingrained in our own business practices, with tightly-knit teams collaborating quickly and efficiently together… with an eye firmly on the clock to get things done.

Speed is of the essence in today’s workplace. But so is accuracy. Like many other organisations, our corporate DNA is wrapped up in tens of thousands of documents, presentations, emails and messages whizzing daily around our offices and the outside world. 

To keep quality standards high – and mistakes to a minimum – our employees rely on the same suite of digital productivity and proofing tools we offer to other companies around the world. Being able to check spelling and grammar in every document saves precious time and gives employees a big confidence boost, even if they’ve got extra challenges like dyslexia that can slow the pace of work down.

Want to know more about how today’s tech can boost productivity in your own workplace? Get in touch and find out how our own tools can help you get more done, quicker.